Admissions and Recruitment

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It is up to an institution to establish its own admissions criteria. It is the responsibility of MEMAAC to ensure that all who are enrolled are accorded equal educational opportunity.

The ultimate responsibility for the activities of an institution’s employees, vendors, contractors, or agents in the referral, recruiting, evaluation, and admissions processes always remains with the institution. An institution may not delegate without supervision these activities to anyone whose economic incentives are to recruit prospects through means that are unethical or subject to public criticism or to admit ill-prepared applicants. The institution may not contract, directly or indirectly, with third parties who are generally unfamiliar with the institution.

Admissions. The admissions policy shall conform to the institution’s mission, shall be publicly stated, and shall be administered as written. The following minimums apply:

  1. The requirements for students admitted to programs leading to a certificate, diploma, or degree shall include graduation from high school or its equivalent, or demonstration of the ability to benefit from the training offered.
  2. It is the responsibility of the institution to maintain student records which reflect the requirements for admission of all students.
  3. Institutions are not precluded from admitting, under different requirements, students who are beyond the age of compulsory school attendance or who may be otherwise specially circumstanced, such as:
    1. having financial sponsorship through contractual arrangements with public or private organizations;
    2. having identifiable needs requiring remedial instruction as a supplement to the regular curricula;
    3. participating in innovative postsecondary programs specially described to MEMAAC; or
    4. being enrolled in individual courses not leading to an academic credential

Recruitment. Recruiting shall be ethical and compatible with the educational objectives of the institution. The allocation of an institution’s financial resources for purposes of recruitment shall be consistent with the stated mission of the institution. The following minimums apply:

(a)    An institution shall ensure that any person or entity engaged in admissions or recruitment activities on its behalf is communicating current and accurate information regarding courses and programs, services, tuition, terms, and operating policies.

(b)   No prospective student names obtained as a result of a survey, canvass, promise of future employment or income while a student, or other marketing activity by an institution may be used for recruitment purposes unless the name of that institution is clearly identified and purposes of such activity are communicated to the respondent. This does not preclude the use of surveys or other studies to determine the employment needs and the educational desires of the local community.

(c)    An institution shall conform to the laws and regulations of each country in which it operates and shall ensure that each of its representatives is properly licensed or registered as required by the laws of that country.

(d)   Representatives of an institution shall use only those titles which accurately reflect their actual duties and responsibilities. Recruitment and enrollment personnel may not be designated as counselors or advisors and may not make final decisions regarding financial aid eligibility, packaging, awarding, and disbursement.

(e)   Referrals are permitted, and the referrer may be paid a fee so long as the referrer provides full disclosure and does not misrepresent the purposes of soliciting a prospective referral and such payments do not violate any laws.

(f)     All recruiters must be supervised by the institution’s administration to ensure that their activities are in compliance with all applicable standards.

Transfer of Credit.  An institution shall evaluate and consider awarding proper academic credit for credits earned at institutions accredited by other accrediting bodies at their own discretion. The institution shall establish and adhere to a systematic method for evaluating and awarding academic credit for those courses that satisfy current program course requirements. Written policies and procedures must clearly outline the process by which transfer of academic credit is awarded. The institution shall make public its policies on transfer of credit, including a statement of the criteria established by the institution by which a determination is made with regard to accepting credits from another institution and a list of institutions with which the institution has established articulation agreements. In addition, the institution must provide and document notification to students as to these articulation agreements and the transferability of the credits in the programs that are offered.

Enrollment Agreements.  All institutions must use an enrollment agreement for each enrolled student which clearly outlines the financial obligations of both the institution and the student. The agreement must outline all program related tuition and fees, must be signed by the student and the appropriate school representative, and a copy provided to the student.